First-Time PoSH ACR Filing Checklist for Employers

This checklist is designed for organisations filing their PoSH Annual Compliance Report (ACR) for the first time. It can be used as a preparation guide in the weeks leading up to submission, or as a year-end compliance review tool.

1. Applicability Check

☐ Organisation has 10 or more employees during the reporting year
☐ Internal Committee (IC) is required under the PoSH Act
☐ ACR filing obligation applies even if no complaints were received

2. Internal Committee Constitution

☐ IC constituted during the reporting year
☐ Woman Presiding Officer appointed
☐ Internal members identified and documented
☐ External Member empanelled
☐ Appointment letters issued to all IC members
☐ Board resolution / formal approval on record
☐ Tenure of IC clearly defined
☐ Any changes in IC composition during the year documented

3. Internal Committee Readiness

☐ IC orientation / training conducted (if applicable)
☐ IC members briefed on roles, timelines, and confidentiality
☐ Records of IC training maintained

4. Employee Awareness Activities

☐ At least one PoSH awareness activity conducted during the year
☐ Mode of awareness documented (in-person / virtual / e-learning)
☐ Date(s) and audience captured
☐ Attendance or participation records available

5. Complaint Data Review

☐ Complaints received during the year identified
☐ Number of complaints accurately recorded
☐ Complaints pending at year-end identified (if any)
☐ Timelines and outcomes documented
☐ Zero complaints recorded accurately, if applicable

6. Documentation and Record-Keeping

☐ PoSH policy in place and circulated
☐ IC details reflected in policy and internal communications
☐ Complaint records stored securely
☐ Access to sensitive records restricted
☐ Training and awareness records maintained

7. Accuracy and Disclosure Check

☐ Data reviewed for accuracy and completeness
☐ No assumptions or backdated entries
☐ Disclosures reflect actual practices, not intended ones
☐ Gaps identified for future planning

8. Filing and Submission

☐ ACR prepared in prescribed format
☐ Submitted to the appropriate District Officer
☐ Proof of submission retained
☐ Internal record of filing date maintained

9. Post-Filing Actions

☐ Gaps identified during filing documented
☐ Compliance improvements planned for the coming year
☐ Awareness and IC activities scheduled in advance
☐ Tracking mechanism planned for next reporting cycle

Final Reminder

This checklist is intended to support truthful, structured, and confident first-time filing.
The ACR is not a performance evaluation—it is a compliance disclosure.

A thoughtful first filing sets the foundation for stronger, more consistent PoSH compliance in the years to follow.

Need professional help? Reach out to Ungender’s compliance team at contact@ungender.in with the subject line “ACR Submission”