PoSH Act Compliance Advisory

PoSH Compliance Advisory

01 PoSH Compliance Documentation

Proper documentation is a crucial aspect of PoSH compliance. Any mistake in documenting the PoSH Policy, PoSH Annual Report, or investigation can make PoSH compliance ineffective. To ensure a PoSH-compliant workplace, it’s essential to have a PoSH policy and maintain accurate documentation as per the Act. Filing the PoSH Annual Report every year is equally vital.

With the help of Ungender’s team of PoSH experts, you can implement a legally compliant PoSH policy and streamline your documentation process. Documentation is an integral part of PoSH compliance.

“3 in 5 women experience sexual harassment at work, 1 in 3 speak up about it.”

For effective PoSH Compliance, your employees should have access to effective PoSH Committee and redressal mechanisms.

PoSH Committee Constitution

PoSH Committee Constitution

The IC or PoSH Committee is created to ensure that your company is free from workplace sexual harassment. Your PoSH Committee must be legally compliant and equipped with knowledge of workplace safety.

We help you draft board resolutions for nominating your IC members. We also draft Appointment and Removal letters for your PoSH Committee and guide you through a seamless and legally compliant procedure of the IC constitution.

PoSH Policy

PoSH Policy

Your company’s PoSH Policy lays the foundation for workplace safety. A zero-tolerance PoSH policy ensures a safe workplace for your employees. Our services cover everything from drafting your policy to reviewing and auditing your existing policy.

PoSH experts at Ungender cover the best industry practices that serve the interest of all your employees. We will also personalize your company’s PoSH policy to meet the outcomes you desire.

PoSH Notices and Posters

PoSH Notices and Posters

Under the PoSH Act, every employer must put up notices and posters against workplace sexual harassment in the company. These must also contain the details of the PoSH Committee and a brief procedure of the complaint redressal mechanism. Ungender provides you with posters that you can put up in your workplace for PoSH awareness.

PoSH Annual Report

PoSH Annual Report

Under the PoSH Act, every company’s employer must file a PoSH annual report to the District Officer. PoSH annual report filing ensures compliance with the PoSH Act.

Our PoSH experts help you draft a detailed PoSH annual report that includes details of your PoSH policy, Internal Committee members, PoSH training for employees and IC, and your company’s compliance with the IC recommendations.

PoSH Compliance Advisory

02 PoSH Awareness for employees

Companies must create awareness about workplace sexual harassment with PoSH training for employees. Invest in training on employee rights, appropriate workplace conduct, employer duties, and complaint redressal mechanism to create a safe workplace. PoSH training for employees empowers them to build a safe workplace from the ground level. Awareness of the redressal mechanisms is especially important to report sexual harassment in the workplace.

“Regular PoSH training goes a long way in building workplace safety.”

Through our PoSH experts, we partner with your team to understand the PoSH requirements at your workplace and help you implement the following :

PoSH Awareness Sessions

All of us are familiar with “prevention is better than cure.” This applies to workplace sexual harassment equally. PoSH experts at Ungender will help you create a safe workplace by developing employee-centric PoSH awareness sessions. We also create employee surveys and feedback to ensure your employees’ deep and long-term learning of workplace safety laws.

Gender Sensitization

Gender sensitization is as essential for a safe workplace as a PoSH awareness session. Power dynamics between different genders often lead to workplace sexual harassment. Ungender’s team of experts provides sensitive gender sensitization to your employees to make them recognize gender roles and identify privilege.

PoSH Compliance Advisory

03 PoSH Internal Committee Training

An effective Internal Committee (IC) is crucial for safeguarding your workplace from sexual harassment. The PoSH Act mandates annual PoSH training for IC members, equipping them with the knowledge and sensitivity to handle employee grievances effectively. This training goes beyond legal compliance – it fosters a culture of safety within your organization. By empowering your IC with the skills to address complaints with empathy and professionalism, you ensure a safe and respectful work environment for all employees.

“Prevention is the best way to eliminate sexual harassment in the workplace.”

Through our PoSH experts, we partner with your team to implement the following:

Understanding the PoSH Act

Ungender’s team of experts helps your PoSH Committee members to understand the PoSH Act. We also help them implement the PoSH Act in a practical manner. Our content targets the IC of your company to keep them updated with the latest developments in the PoSH Act in the form of notifications, orders, amendments, and case laws.

PoSH Case Investigation Procedure

It is significant for the IC to be well-versed in dealing with workplace sexual harassment complaints. Investigating a complaint is a complex procedure. Our training sessions result in prompt understanding and retention of the PoSH case investigation procedures. We help them approach the investigation step-by-step and guide them through complex documentation.

Refresher training on PoSH

PoSH training is not a one-time effort. Effective PoSH compliance in your workplace will require your IC to revisit the law and its implementation. Workplace safety and culture keep evolving. One-time PoSH training will prove stagnant and ineffective after a certain period of time. The IC is involved in the smallest PoSH matters at your workplace. It is vital for them to stay in touch with the law.

Continued Learning

Continued Learning

At Ungender, we believe in continuous learning and improvement. While there are many resources on the internet for your IC to guide them, it can often get confusing and overwhelming. To make sure that your IC stays continuously updated with what’s happening around the world in workplace safety and culture. Our weekly newsletters ensure that they are not missing out on any updates and are following the best practices.

PoSH Compliance Advisory

04 PoSH External Member Empanelment

Finding an external member who understands your industry, organization, and work culture is difficult. An external member serves as a neutral third party in your PoSH Committee. A neutral member in your IC ensures fair handling of complaints and unbiased decisions.

Ungender’s PoSH experts are empaneled with several PoSH Committees across India. Have an expert with years of knowledge and practice on your team to ensure a safe workplace at your company.

“Creating a safe working environment increases employee productivity.”

Through our PoSH experts, we partner with your team to assist with the following:

PoSH Case Investigation

The PoSH External Member guides the IC through investigating any PoSH or workplace sexual harassment complaints that may arise. The IC must follow due process that makes each investigation legally compliant. Our team of external experts guides and helps your IC to investigate a complaint in compliance with the PoSH Act.

PoSH Case Management

The PoSH external member of your IC helps them manage the sexual harassment cases at your workplace. Ungender’s external member will help your IC meet case deadlines, investigate the case, ensure proper documentation, and prepare their final inquiry report. We also arrange quarterly meetings between the PoSH external member and your IC to ensure adequate implementation of the PoSH Act.

Handling sensitive PoSH information

Handling sensitive PoSH information

Confidentiality is a mandatory and essential aspect of the PoSH Act. The IC is supposed to deal with complaint-related information with care. The external member guides the IC in dealing with sensitive case-related information. They also make sure that the complainant and the accused are not unintentionally breaching the mandate of confidentiality.

Filing PoSH Annual Report

Filing PoSH Annual Report

Filing the PoSH report is annual compliance under the PoSH Act. The external member guides the Internal Committee in properly drafting and filing the PoSH annual report every year.

PoSH Compliance Advisory

05 PoSH Annual Report Advisory

The PoSH Annual Return serves as a statistic to analyse whether a company has complied with the PoSH Act, 2013, or not. As per the PoSH Act, 2013, the Internal Committee must prepare and submit a PoSH Annual Return to the employer. The employer must further submit the Return to the District Officer who ensures compliance with the provisions of the Act in the district.

The PoSH Annual Return must include the details of your PoSH policy, Internal Committee members, PoSH training for employees and IC, and the details regarding the complaints filed in your organisation.

Is there a format for the PoSH Annual Return?

There is a prescribed format for the PoSH Annual Return under the PoSH Act. The format for the Report is provided in the Rules framed under the Act, PoSH Rules, 2013. It includes relevant details about the number of complaints filed, disposed of, and pending; actions taken by the employer; and details of awareness and training programs.

Who prepares and submits the PoSH Annual Return?

The Internal Committee of every organisation is responsible for the preparation of the PoSH Annual Return. Once the Internal Committee prepares the Return, they submit it to the employer. The employer then submits the Return to the District Officer of the location where the organisation has its office(s).

Submitting the Annual Report is the responsibility of the employer under the PoSH Act, 2013. No third-party advisory or consultancy can do so on your behalf. However, we do provide you the address(es) where your organisation’s Annual Report needs to be submitted.

Is there any timeline for submitting the PoSH Annual Return?

Yes, the PoSH Annual Return shall be submitted to the District Officer by January 31st. Non-submission of the PoSH Annual Return amounts to non-compliance which can lead to a penalty of up to INR 50,000. Repeat non-compliance can also result in the cancellation of their business license.

How can Ungender help you?

At Ungender, our team of PoSH experts helps you draft a legally compliant PoSH Annual Return that includes all required details of actions taken by the employer, PoSH training for employees and IC, and the details regarding the complaints filed in your organization.

Our team provides you with a draft of the PoSH Annual Return that you only need to fill in with specific data. Our experts extend this support through a consultation call where they guide you step-by-step on the preparation of the Annual Return.

We ensure timely submission by sending reminders at regular intervals toward the end of the year to ensure that you don’t miss the timeline of January 31st.

Need our support with filing your PoSH Annual Return? Fill in the form below and you will hear from our team within 24 hours.

“Creating a safe working environment increases employee productivity.”

Through our PoSH experts, we partner with your team to assist with the following:

PoSH Case Investigation

PoSH Case Management

Handling sensitive PoSH information

Filing PoSH Annual Report

Filing the PoSH report is annual compliance under the PoSH Act. The external member guides the Internal Committee in properly drafting and filing the PoSH annual report every year.