Why is using pronouns at work important?

Pronouns at work are an integral part of an individual’s identity. Promoting the usage of pronouns in the work environment is crucial for HR leaders, founders, and organizations because it fosters a culture of respect, acceptance, and inclusivity. 

There is a stigma attached to the word pronoun, but recently organizations around the world have been addressing this issue. Words are mightier than swords and most importantly those words with which we describe ourselves. Organizations must encourage the usage and sharing of pronouns at work, making it a common act of introducing oneself. Each individual deserves respect and to be called what that person aligns with. 

Build an inclusive workplace for your team

Understanding pronouns at work

As an HR leader, you must recognize that not everyone identifies with traditional pronouns like he/him and she/her. Getting misgendered is an invalidating experience in a workplace environment. Pronouns are words that we use in place of a person’s name to refer to them in conversation. They are also essential for conveying one’s gender identity. Some use gender-neutral pronouns like they/them/their while some use neo pronouns like xe/xem/xyr or ze/zie/zir. 

Importance of using pronouns at work

As we work with various companies, we observe that in a workplace where an individual feels validated and respected is bound to perform efficiently and effectively. Organizations are striving towards an inclusive workplace culture that goes hand in hand with gender-inclusive language. 

1. Fostering a positive workplace culture

When employees feel valued they are more likely to be engaged, motivated, and productive in their roles. Embracing pronouns in the workplace helps create a positive environment where everyone feels comfortable being themselves. It creates a sense of mutual respect and empathy leading to better communication which in return enhances the organization’s creativity and innovation. 

2. Respecting gender identity

Misgendering or using incorrect pronouns in the workplace can be hurtful to those who don’t align with those pronouns. Such a feeling can lead to isolation and anxiety greatly impacting employee’s mental health. On the other hand, if the employees are addressed with the correct pronouns then it will signify acceptance and support. 

3. Building trust and psychological safety

Acknowledging the correct usage of pronouns encourages trust and psychological safety among the team members. Where an employee feels secure they are more likely to express their true selves. Trust building is important for encouraging open communication and addressing any challenges arising within the organization. 

4. Enhancing diversity and attracting talent

Today’s generation is more likely to seek out organizations that practice diversity, inclusivity, and equity in the workplace. By acknowledging pronouns and promoting a diverse culture, your organization will attract a broad range of talent. Prospective employees are more inclined to join an organization that embraces and celebrates different identities. 

Also read: The A to Z of inclusive language in the workplace

Best practices for including pronouns at work

Leaders who support and foster the use of pronouns in the workplace can go a long way in building a positive work environment. This will bring a sense of belonging leading to an increase in productivity in the organization. Here are ways in which pronoun inclusivity can be implemented:

1. Educate and train

Conduct training sessions for employees to increase awareness about gender diversity, pronoun usage, and the importance of creating an inclusive workplace. Make resources available to employees to learn more about pronouns. Establish channels for employees to voice concerns and provide feedback about pronoun inclusivity. 

2. Respecting privacy

Some individuals may not feel comfortable sharing their pronouns openly. Respect their privacy and allow them to disclose their pronouns if and when they feel ready. Our idea is to show our support to each individual and not isolate them so that they can flourish in their workplace. 

3. Update policies and documentation

While it is common to update obsolete technology, it should also be common to update outdated HR policies which no more serve the purpose of the organizations. Review and update HR policies and employee documentation to include gender identity protection and guidelines on pronoun usage.

4. Lead by example

HR leaders and founders should lead by example by sharing their pronouns and being vocal advocates for inclusivity. Having leaders support inclusivity is much more likely to make motivate employees to follow these positive actions.

5. Normalize sharing pronouns at work

Encourage employees to include their preferred pronouns in their email signatures, name tags, or virtual meeting profiles. This practice normalizes the sharing of pronouns and reduces assumptions. Our Culture Management System allows you to share your pronouns. You can start there!

Build an inclusive workplace for your team

6. Address misgendering respectfully

If someone uses incorrect pronouns unintentionally, correct them discreetly and respectfully. Making a big deal about these mistakes is uncomfortable for the parties involved. Mistakes can happen, it is what makes us human but we should be open to accepting them and correcting them. 

Conclusion

Incorporating pronouns in the workplace might seem like a small step but it has powerful effects. It shows that the organization is committed to acknowledging and honoring the diversity and individuality of the employees. By embracing pronouns we can pave the way for equity and empathy for all. This will have a significant impact making it a happier and more successful workplace for everyone.

How can Ungender help you?

At Ungender, our team of experts helps you in understanding the nuances of pronouns at the workplace and their impact on diverse groups. We assess your current practices, identify areas for improvement, and develop customized strategies to promote inclusive language in the workplace. Moreover, we deliver training sessions, and workshops, and provide resources that educate employees on the importance of inclusive language and offer practical guidance. Interested in knowing more? Get in touch with us today. 

FAQs

1. Why are pronouns at work important? 

Pronouns are a part of someone’s identity. By using pronouns we can normalize gender identity and also show our respect towards them.  

2. What is a gender pronoun?

A gender pronoun is a pronoun or set of pronouns that an individual would like others to use when referring to or talking about that individual.

3. How do you tell people your pronouns at work? 

An individual can start by introducing oneself by sharing their pronouns at work. One can also update their profiles with their preferred pronouns.  

4. How can you be respectful of pronouns?

The most important thing is not to assume the pronouns of anyone. When in doubt it is better to ask the person politely about their preferred pronouns. It is also crucial to educate yourself about pronouns. 

5. Why do companies ask for pronouns?

Companies are focussing on making a more diverse and inclusive workspace for all employees. This begins with making them feel comfortable in their identity and respecting their pronouns.

Written by: Aarshi Katiyar